NOTES TO PROXY FORM
Form of proxy
1. As a member of the Company you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at a general meeting of the Company. You can only appoint a proxy using the procedures set out in these notes and the notes to the notice calling the general meeting.
2. Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person and vote, your proxy appointment will automatically be terminated.
3. A proxy does not need to be a member of the Company but must attend the meeting to represent you. If you wish to appoint a proxy other than the chair of the meeting, insert their full name where indicated. If you leave this space blank, the chair of the meeting will be appointed your proxy. Where you appoint as your proxy someone other than the chair, you are responsible for ensuring that they attend the meeting and are aware of your voting intentions. If you wish your proxy to make any comments on your behalf, you will need to appoint someone other than the chair and give them the relevant instructions directly.
4. To direct your proxy how to vote on the resolutions mark the appropriate box with an “X”. If no voting indication is given, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he/she thinks fit in relation to any other matter which is put before the meeting, including a motion to adjourn.
Returning your form of proxy
5 To appoint a proxy using this form, the form must be:
5.1.1 Completed and signed; and
5.1.2 Scanned in and returned to firstname.lastname@example.org; in a format where the document is legible and the signature is clearly visible or
5.1.3 Sent or delivered to the Company at FAO Nicola Cutler, ucisa, Lumen House, Library Avenue, Harwell Oxford, Didcot, OX11 0SG;
5.1.4 Whether sent electronically, posted or delivered to the Company, to be valid your proxy from must be received by the Company no later than noon on Wednesday 18 March 2020.
6 If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence. For details of how to change your proxy instructions or revoke your proxy appointment see the notes to the notice of meeting. Please note that proof of posting or sending prior to the deadline is not proof of receipt by the Company.