Details about ucsia's policies


This page and the documents referred to here, explains our governance and the terms of use on which you may make use of our website, whether as a guest or a registered user.


By using our site, you indicate that you accept these terms of use and that you agree to abide by them.


Purpose of ucisa


ucisa is a charitable company led and run by members, who give their time freely, for the benefit of all members. The object of the Charity (no. 1161218) is to promote and advance education for the public benefit in information systems and digital technologies and their use in education and research and no other purposes.  ucisa is a registered charitable company limited by guarantee.


Ucisa Services Limited (USL)

USL (company no. 08818902) is a wholly owned subsidiary of ucisa. USL is a trading company established to generate surplus for ucisa, the Charity, by undertaking trading activities which primarily consists of the running events for members of ucisa. The profits of USL are not distributable other than to its parent, ucisa. Any surplus generated by USL is donated to the Charity as a gift.

Payment and cancellation policy

This booking form constitutes a legally binding agreement. Please note that your booking will not be confirmed until payment is received or you have supplied an official PO.

NB Attendee PO’s should be raised against ucisa Services Limited.

NB Payment is due 14 days from date of invoice.

On submission of your online form you will receive an automatic acknowledgement and an immediate email confirmation of your booking to the Attendee address provided. Joining instructions will be emailed to each delegate two week before the event. We are not responsible for the non-arrival of confirmation documents: if, by 5 days prior to the event, you have not heard from us, please contact us. In the case of an event being cancelled, for whatever reason, ucisa cannot be held liable for any costs incurred (inc travel).

NB Cancellations cannot be accepted after the booking deadline (given on the event page) but substitutions can be made at any time. No shows will be liable for the full fee.

Many of our events are recorded and the content is made available from our website and on YouTube. If you do not wish to be videoed, your voice recorded or your photograph taken please email us  providing your name and the event you will be attending.

Overseas delegates outside of the UK and Ireland, must pay by credit card at the time of booking.


Data Protection

The personal information you provide will be held on a database by ucisa. By registering for an event, ucisa can provide you with information relating to your booking and other services via email or telephone. You consent that your personal information Name, Position, Organisational Name (only) will be included in the delegates list for the event and that the list may be shared with delegates, speakers and exhibitors (for information purposes only). All delegates and exhibitors are members of ucisa whilst speakers may be non-members. The delegate list is provided to exhibitors and speakers to enable them to tailor their delivery to the needs of the audience present and to enable you to network effectively with other delegates. If you do not wish to appear on the delegates list or receive this information then please email us.  

Event conduct expectations

All conference or event attendees are governed by their organisation's code of conduct or sexual harassment policies. ucisa staff are governed by the ucisa code of conduct:

ucisa is committed to maintaining a safe, non-threatening work environment which encourages mutual respect, promotes congenial relationships and is free from all forms of intimidation or violence. We take every incident of workplace violence and harassment seriously. 

All intellectual property rights for any data/report/resources will be owned by ucisa.
ucisa publications are, wherever possible, be licensed under the Creative Commons Attribution - Non-commercial 4.0 International licence. Subject to the source being appropriately acknowledged and the licence terms preserved, ucisa publications may be copied in whole or in part and incorporated into another document or shared as part of information given, except for use for commercial gain.

Where publications contains resources from institutions; where this material is copied or otherwise reused, both ucisa and the institution concerned should be acknowledged.