2020 AGM Calling notice

 

COMPANY NUMBER: 09349804
CHARITY NUMBER: 1161218

UNIVERSITIES AND COLLEGES INFORMATION SYSTEMS ASSOCIATION LIMITED (the “Company”)

Notice of annual general meeting

Notice is given that an annual general meeting (the 'Meeting') of the Company will be held at
12 noon on Thursday 19 March 2020 in the Charter Suite at Manchester Central, Windmill Street, Manchester, M2 3GX for the following purposes:

 

Ordinary Resolutions

1. To approve the minutes of the 2019 Annual General Meeting of the Company held on 28 March 2019.

2. To receive and adopt the annual report of the Trustees and the accounts of the Company for the financial year ended 31 December 2019.

3. To re-appoint Wenn Townsend the auditors of the Company to hold office from the conclusion of this meeting until the conclusion of the next general meeting of the Company at which audited accounts are laid, and to authorise the directors to fix their remuneration.

4. To note the resignations of Mr. Mike Cope and Mrs. Elizabeth Bailey as Trustees and Directors of the Company, both having ceased employment with member institutions.

5. To consider and, if thought fit, appoint the following honorary officers (each of whom has consented to act) to stand as honorary officers of the Company from the close of this meeting for a term of two years in accordance with its Articles of Association, or as otherwise specified in any future amendments made to the Articles which are approved by the members of the Company:

  • Dean Phillips as Honorary Treasurer of the Company.
    Proposed by David Telford, University of Stirling. Seconded by Adrian Ellison, University of West London
  • Paul Butler as Honorary Secretary of the Company.
    Proposed by Gareth McAleese, Ulster University. Seconded by James Blair, University of Stirling

6. To elect two Elected Members to serve in place of Mr. Mike Cope and Mrs. Elizabeth Bailey. 

The nominees proposed for election to the role of Elected Trustee receiving the most votes from the members entitled to vote and attending, whether in person or by proxy, at this Annual General Meeting, shall be elected unless otherwise disqualified from standing by the Constitution or Articles of the Charity.

Nominations for the two positions are as follows:

Nominee

Member institution

Proposer

Seconder

Garod Barker

Richmond upon Thames College

Franco Noto, College of North West London

Darren Tysoe, Regent’s University London

Sarah Cockrill

Coventry University

 

David Telford, University of Stirling

Nathalie Czechowski

University of South Wales

Arthur Clune

University of York

Nick Leake, Kings College London

Matthew Flower, University of Wolverhampton

Paul Harness

Lancaster University

Claire Priestley, City University of London

Heidi Fraser-Krauss, University of York

Darren Tysoe

Regent’s University

Paula Vickers, Middlesex University London

Helen Hammond, WMC - The Camden College

 

7. In accordance with the Articles of Association of the Company:

To accept the nominations of the Special Interest Group Committees and appoint the Chairs of the Special Interest Groups of the Charity as follows:

Group

Chair

Proposer

Seconder

Corporate Information Systems Group (CISG)

Gareth McAleese, Ulster University

James Smith, Birkbeck, University of London

James Blair, University of Stirling

Digital Capabilities Group (DCG)

Kerry Pinny, University of Warwick

Julie Adams, Staffordshire University

Elaine Swift, University of Worcester

Digital Education Group (DEG)

Richard Goodman, Loughborough University

Farzana Latif, University of Sheffield

Julie Voce, City, University of London

Enterprise Architecture (EA) – Community of Practice

Lex Wilkinson, Sheffield Hallam University

Stephane Pajon, Coventry University

Karl Walker, University of Exeter

HEIDS

Brian Henderson, University of Aberdeen

Jonathan Monk, University of Dundee

David Telford, University of Stirling

Infrastructure Group (IG)

Mathew Flower, University of Wolverhampton

 

Joanna Radley, University of Huddersfield

Guilherme De Sousa, Heriot-Watt University

Leadership Conference Committee (LCC)

Sally Bogg, Leeds Beckett University

David Telford, University of Stirling

Drew Cook, University of Lincoln

ucisa London Group

Trevor Baxter, King’s College London

Darren Tysoe, Regents University

Nick Leake, Kings College, London.

Project and Change Management Group (PCMG)

Sally Jorjani, Edinburgh Napier University

David Telford, University of Stirling

Drew Cook, University of Lincoln

Software and Software Procurement Group (SSPG)

Tina Pask, University of London

Mark Allinson, Edge Hill University

Robert Silk, University College London

Support Services Group (SSG)

Joint chair - Lisa McDonald, University of Edinburgh

Sally Bogg, Leeds Beckett University

Alistair Reid-Pearson, University of Huddersfield

Joint Chair - Alistair Reid-Pearson, University of Huddersfield

Henrik Brogger, Queen Mary University of London

Lisa McDonald, University of Edinburgh

Women in Tech (WiT)

Lynne Newbitt, Loughborough University

Vicky Wilkie, University of York

Carla Thornley, University of Oxford

Networking Group*

David Hayling, University of Kent

 

Matthew Flower, University of Wolverhampton

Mark Franklin, University of Sheffield

* members are asked to note the Networking Group are working with the Infrastructure Group to merge the two groups. David Hayling will remain chair of the Networking Group to completion of the merger.

8. To receive the Treasurer’s Report for the financial year ended 31 December 2019 and the summary Budget for the current financial year ending 31 December 2020.

9. To approve the increase in subscription fees by 12.5% for 2021

This reflects the discussion at the ucisa AGM in 2019 where an initial rise of 12.5% in 2020 was approved as part of a phased approach with an anticipated further 12.5% increase necessary in 2021, in recognition of the fact that subscription fees had been held constant since 2009. It was noted at the 2019 AGM that in real terms, based on annual inflation figures from the ONS, over the last 10 years the value of subscription income for ucisa had fallen by some 45%, and that this was unsustainable.

10. Any other business

By order of the board

Dean Philips

Dean Phillips, Director
Registered office: 30 St Giles, Oxford, OX1 3LE

Notes:

1. A member of the Company is entitled to appoint another person as his proxy to exercise all or any of his rights to attend and to speak and vote at the meeting.

2. A form of proxy is enclosed. To be effective, the proxy form or other instrument appointing a proxy must be completed and signed and delivered to the registered office of the Company or delivered by electronic communication as specified below not later than 48 hours before the time for holding the meeting. Any power of attorney or any other authority under which the instrument appointing a proxy is signed (or a duly certified copy of such power or authority) must be included.

3. Where the member is not an individual person, a statement by the person submitting the proxy form of their authority to appoint a proxy must also be included.

4. Appointing a proxy does not preclude a member from attending and voting at the meeting in person.

5. To deliver an appointment of a proxy by electronic communication, scan the duly signed instrument appointing a proxy and any supporting documents in a .pdf, .jpg or .tiff format (so that the documents are legible and the signature is clearly visible) and send to the email address for delivery of proxies specified below. Any document or information relating to proxies for the meeting or otherwise relating to proceedings at the meeting may be sent by email to that address (but not to any other address or number for electronic communications mentioned in this document or any document accompanying it) provided that it is received no less than 24 hours before the meeting, but any electronic address or number provided in this notice or in any related document (including the proxy form) may not be used to communicate with the Company for any purposes other than as expressly stated.

6. If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his discretion. Your proxy will vote (or abstain from voting) as he thinks fit in relation to any other matter which is put before the meeting or any adjournment thereof.

7. Any appointment under a proxy notice may be revoked by delivering a notice to the Charity by the member who gave the proxy notice to the email or postal address below or by hand at the meeting. Such notice will only be effective if received by the Charity prior to the start of the meeting.

Email address for the delivery of proxy forms: admin@ucisa.ac.uk

Postal address for the delivery of proxy forms: FAO Nicola Cutler, ucisa, Lumen House, Library Avenue, Harwell Oxford, Didcot, OX11 0SG