Calling notice

COMPANY NUMBER: 09349804
CHARITY NUMBER: 1161218

UNIVERSITIES AND COLLEGES INFORMATION SYSTEMS ASSOCIATION LIMITED (the “Company”) ANNUAL GENERAL MEETING

NOTICE is hereby given of the tenth Annual General Meeting (the 'Meeting') of the Company, and the 32nd Annual General Meeting of the association, to be held at 12:00 noon on Thursday 19th June 2025 online via MS Teams for the following purposes:

1. To receive Chair’s welcome and apologies received

2. To consider and, if thought fit, approve the following resolutions, to be proposed as Ordinary Resolutions of the Company:

A. To approve the minutes of the 2024 Annual General Meeting of the Company held on 13th June 2025.

B. To receive and adopt the annual report of the Trustees and the accounts of the Company for the financial year ended 31 December 2023.

C. To re-appoint Gravita the auditors of the Company to hold office from the conclusion of this meeting until the conclusion of the next general meeting of the Company at which audited accounts are laid, and to authorise the directors to fix their remuneration.

D. To consider and, if thought fit, appoint the following honorary officers (each of whom has consented to act) to stand as honorary officers of the Company from the close of this meeting for a term of two years in accordance with its Articles of Association, or as otherwise specified in any future amendments made to the Articles which are approved by the members of the Company:

James Crooks, as Chair of the Company
Proposed by Tyrell Basson, York University
Seconded by Stuart Brown, University of Reading
James Smith, as Deputy Chair of the Company
Proposed by Emma Woodcock, York St John University,
Seconded by James Crooks, Durham University

The nominees proposed for election to the role of Elected Trustee receiving the most votes from the members entitled to vote and attending, whether in person or by proxy, at this Annual General Meeting, shall be elected unless otherwise disqualified from standing by the Constitution or Articles of the Charity.

Nominations for the one position (listed alphabetically by institution) are as follows:

Nominee	Member institution	Proposer	Seconder
Karen Bates	London Business School	Emma Woodcock York St John University	Mark Johnston University of Glasgow
Iain McCracken	London School of Economics	Nick Gilbert London School of Economics	Sarah Beavon, Canterbury Christ Church University
Simon Corbett	Northumbria University	Emma Woodcock York St John University	James Crooks Durham University
Krishnanandada Pilicudale	University of Huddersfield	Steven Patterson University of Huddersfield	Matt Jones University of Huddersfield
Nathalie Czechowski	University of South Wales	Sarah Beavon, Canterbury Christ Church University	James Smith Middlesex University

F. In accordance with the Articles of Association of the Company: To accept the nominations of the Special Interest Group Committees and appoint the Chairs of the Special Interest Groups of the Charity as follows:

Community

Chair

Proposer

Seconder

Business Relationship Management

Richard Manley,

University of the West of England

Susanne Smith, University of South Wales

Jo Mortimer, University of Reading

Business Technology Standard

John Butterworth

King’s College London

Nick Leake, King’s College London

Krish Pilicudale, University of Huddersfield

Corporate Information Systems

Martin Rodenby,

University of Sheffield

James Smith,

Middlesex University

David Robinson,

Technological University Dublin

Digital Capabilities

Alison Waters,

Cranfield University

Annette Webb,

York St John University

Timothy Smale

Keele University

Digital Education

Rich Goodman,

Loughborough University

Farzana Latif,

University of Leeds

Julie Voce, City,

University of London

Digital Infrastructure

Mohammed Aufogul

University College London

Jim Florence,

Robert Gordon University

Jim McKee

Stirling University

Digital Research

(inaugural chair)

Henrik Brogger,

University of Reading

Emma Woodcock

York St John University

James Crooks

Durham University

Enterprise Architecture

Joint Chair: Russell Boyatt,

University of Warwick

Rosie Coffey,

University College Cork

Lex Wilkinson,

Sheffield Hallam University

Joint Chair: Rosie Coffey

University College Cork

Lex Wilkinson,

Sheffield Hallam University

Russell Boyatt, Warwick University

Enterprise Service Management

Joint Chair:

Iain McCracken

London School of Economics

Sam Heasman

Kings College London

Aaron Kingsbury

University of Reading

Joint Chair:

Mark Temple

University of Glasgow

Sam Heasman

Kings College London

Aaron Kingsbury

University of Reading

HEIDS

(Higher Education Information Directors Scotland)

Claire Taylor

Edinburgh Napier University

John Maher
University of the Highlands and Islands

Catherine McMillan
University of Strathclyde

HEWIT

(Higher Education Wales Information Technology)

Simone Barbaresi, Bangor University

Chris Price, Swansea University

Graham Worley, Bangor University

Immigration Administration

Joint Chair: Ross Porter

London Business School

Alex Lock, Anglia Ruskin University

Laura Brown, London Business School

Joint Chair: Alex Lock
Anglia Ruskin University

Ross Porter, London Business School

Maria Wylie, University of Cambridge

Ireland Directors Community

(inaugural chair)

Paddy Daly
Maynooth University

James Smith
Middlesex University

Emma Woodcock

York St John University

London Community

Trevor Baxter,

King’s College London

Okan Kibaroglu

Imperial College London

John Harris

King’s College London

Procurement

Joint chair:

Rob Moore, Leeds Beckett University

Helen Baker, UWE

Mark Allinson, Edge Hill University

Joint Chair:

Mel Gomes, Royal Holloway, University of London

Helen Baker, University of the West of England

Mark Allinson, Edge Hill University

Project and Change Management

Simon Baker

Birmingham City University

Rhian Davies,

University of Edinburgh

Sally Jorjani,

University of Stirling

Security

Dave Thornley

Sheffield Hallam University

Emma Barwell

University of Southampton

David Round

University of Bangor

Support Services

Joint Chair: Andy Scott,

Durham University

Jake Dovey

Southampton University

Rachel Fligelstone

Lancaster University

Joint Chair: Jo Mortimer,

University of Reading

Jake Dovey

Southampton University

Rachel Fligelstone

Lancaster University

Sustainability

Henrik Brogger,

University of Reading

Stella Poole,

University of Birmingham

Robert Irving,

Southampton University

Women in Tech

Christi Hopkinson,

University of the West of England

Tatiana Hepplewhite, Leeds Beckett University

Katie Wilde, Aberdeen University

Joint Chair:
Katie Wilde,
University of Aberdeen

Christi Hopkinson, University of the West of England

Pam Graham, University of Plymouth

User Experience

Joint Chair: Emma Horrell,

University of Edinburgh

James Cox, University of Oxford

Anna Read, The Open University

Joint Chair: Joseph Talbot

University of Oxford

James Cox, University of Oxford

Anna Read, The Open University

3. To consider any other business.

4. To receive outgoing Chair's remarks

5. To receive incoming Chair's remarks

By order of the board

sig

Matthew Flower, Director
Registered office: c/o Critchleys LLP, Beaver House, 23-38 Hythe Bridge Street, Oxford, Oxfordshire, OX1 2EP

Notes:

1. A member of the Company is entitled to appoint another person as his proxy to exercise all or any of his rights to attend and to speak and vote at the meeting.

2. A form of proxy is available. To be effective, the proxy form or other instrument appointing a proxy must be completed and signed and delivered to the registered office of the Company or delivered by electronic communication as specified below not later than 48 hours before the time for holding the meeting. Any power of attorney or any other authority under which the instrument appointing a proxy is signed (or a duly certified copy of such power or authority) must be included.

3. Where the member is not an individual person, a statement by the person submitting the proxy form of their authority to appoint a proxy must also be included.

4. Appointing a proxy does not preclude a member from attending and voting at the meeting in person.

5. To deliver an appointment of a proxy by electronic communication, scan the duly signed instrument appointing a proxy and any supporting documents in a .pdf, .jpg or .tiff format (so that the documents are legible and the signature is clearly visible) and send to the email address for delivery of proxies specified below. Any document or information relating to proxies for the meeting or otherwise relating to proceedings at the meeting may be sent by email to that address (but not to any other address or number for electronic communications mentioned in this document or any document accompanying it) provided that it is received no less than 24 hours before the meeting, but any electronic address or number provided in this notice or in any related document (including the proxy form) may not be used to communicate with the Company for any purposes other than as expressly stated.

6. If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his discretion. Your proxy will vote (or abstain from voting) as he thinks fit in relation to any other matter which is put before the meeting or any adjournment thereof.

7. Any appointment under a proxy notice may be revoked by delivering a notice to the Charity by the member who gave the proxy notice to the email below or by hand at the meeting. Such notice will only be effective if received by the Charity prior to the start of the meeting.

Email address for the delivery of proxy forms: admin@ucisa.ac.uk